Administrative Program Assistant — TSA Operations

Transportation Security Careers; Jeffersonville (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Jeffersonville is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll processing, records, and other day-to-day program needs.

Responsibilities vary by assignment and may include coordinating daily office activities, preparing reports, maintaining electronic records, and communicating with

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Proficiency with Microsoft Office or comparable software.
• Strong organization and attention to detail.

Responsibilities

• Provide administrative and program support to managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Jeffersonville is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll processing, records, and other day-to-day program needs.

Responsibilities vary by assignment and may include coordinating daily office activities, preparing reports, maintaining electronic records, and communicating with