Program Assistant: TSA Admin & Scheduling Expert

Transportation Security Careers; Jeffersonville (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration programs in Jeffersonville seeks Program Assistants to keep offices organized and operations running smoothly. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and communications.

Typical duties include coordinating daily activities, maintaining records, preparing materials, and assisting with finance, HR, scheduling, and other program areas.

Qualifications

• Provide administrative or program support in a busy office
• Prepare reports, correspondence, spreadsheets, or presentations
• Track deadlines, assignments, records, or performance information
• Research information in files, databases, and electronic systems
• Monitor program metrics and identify discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written and verbal communication

Data entry and analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration programs in Jeffersonville seeks Program Assistants to keep offices organized and operations running smoothly. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and communications.

Typical duties include coordinating daily activities, maintaining records, preparing materials, and assisting with finance, HR, scheduling, and other program areas.