Program Assistant: Admin & Operations Support

Travel Security Careers; Urbana (IN); Presencial; USD 30 000 - 50 000; Tempo integral

Resumo da oferta

The Transportation Security Administration (TSA) in Urbana, IN, is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management across various program areas.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting finance, HR, scheduling, payroll, and other operational duties.

Qualificações

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information.

Responsabilidades

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Conhecimentos

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion with sensitive information

Ferramentas

Microsoft Office

Descrição da oferta de emprego

The Transportation Security Administration (TSA) in Urbana, IN, is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management across various program areas.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting finance, HR, scheduling, payroll, and other operational duties.