Administrative Program Assistant — Operations & Scheduling

Transportation Security Careers; Haletown (TN); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Thrift Savings Plan (TSP)

Flexible spending accounts

Professional development opportunities

Job summary

Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Guild, TN. These roles support managers and employees with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

Program Assistants may work in finance, HR, scheduling, payroll, or other TSA operational areas, depending on the specific vacancy. A details-focused candidate who can manage multiple tasks while maintaining accuracy will fit well.

Qualifications

• Specialized experience as described in the vacancy notice.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Guild, TN. These roles support managers and employees with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

Program Assistants may work in finance, HR, scheduling, payroll, or other TSA operational areas, depending on the specific vacancy. A details-focused candidate who can manage multiple tasks while maintaining accuracy will fit well.