Administrative Program Assistant: Operations & Scheduling

Transportation Security Careers; Arimo (ID); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Arimo, ID is seeking a Program Assistant to provide administrative support and program coordination for managers and teams. The role emphasizes data tracking, records management, and effective scheduling to keep operations running smoothly.

Typical duties include preparing materials, maintaining electronic files, assisting with finance and HR tasks, and communicating with internal and external contacts.

Qualifications

• Specialized administrative or program support experience.
• Experience with reports, spreadsheets, or presentations.
• Knowledge of payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar management

Deadline coordination

Customer service

Professional communication

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Arimo, ID is seeking a Program Assistant to provide administrative support and program coordination for managers and teams. The role emphasizes data tracking, records management, and effective scheduling to keep operations running smoothly.

Typical duties include preparing materials, maintaining electronic files, assisting with finance and HR tasks, and communicating with internal and external contacts.