Administrative Program Specialist — Coral Springs, FL

Travel Security Careers; Florida; On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Coral Springs, FL is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, payroll, and records support. This role emphasizes accuracy, multi-tasking, and day-to-day program needs across TSA offices.

You will work with managers and teams to keep offices on schedule, manage multiple assignments, prepare reports, and ensure compliance with procedures while handling sensitive information and confidential records.

Qualifications

• Specialized experience required as stated in the vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

The Transportation Security Administration in Coral Springs, FL is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, payroll, and records support. This role emphasizes accuracy, multi-tasking, and day-to-day program needs across TSA offices.

You will work with managers and teams to keep offices on schedule, manage multiple assignments, prepare reports, and ensure compliance with procedures while handling sensitive information and confidential records.