Administrative & Program Assistant — Office & Field Ops

Travel Security Careers; Seacliff (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Aptos, CA seeks a Program Assistant to provide administrative and program support across TSA offices and operations. The role emphasizes detailed data handling, scheduling, records, and cross-team communication to keep offices on track.

Responsibilities include coordinating activities, preparing reports, maintaining records, and assisting with payroll, HR, and other program areas as needed. This full-time role requires accuracy and discretion.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, and records.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and admin files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.

Skills

Organization

Communication

Data entry

Office software

Records management

Calendar coordination

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Aptos, CA seeks a Program Assistant to provide administrative and program support across TSA offices and operations. The role emphasizes detailed data handling, scheduling, records, and cross-team communication to keep offices on track.

Responsibilities include coordinating activities, preparing reports, maintaining records, and assisting with payroll, HR, and other program areas as needed. This full-time role requires accuracy and discretion.