Administrative Program Assistant - Flexible Scheduling

Travel Security Careers; Santa Margarita (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) in Santa Margarita, CA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. This role emphasizes attention to detail, multi-tasking, and clear communication across teams.

Typical duties include preparing correspondence and meeting materials, maintaining electronic records, coordinating calendars, tracking deadlines, and assisting with finance, HR,

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience with preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Discretion

Job description

The Transportation Security Administration (TSA) in Santa Margarita, CA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. This role emphasizes attention to detail, multi-tasking, and clear communication across teams.

Typical duties include preparing correspondence and meeting materials, maintaining electronic records, coordinating calendars, tracking deadlines, and assisting with finance, HR,