Administrative Program Assistant — Flexible Scheduling

Transportation Security Careers; Hadlyme (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hadlyme, CT is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This full-time role emphasizes accuracy, organization, and clear communication across teams, with responsibilities spanning multiple TSA operational areas.

Typical duties include preparing reports, maintaining electronic records, coordinating meetings, and assisting with finance, HR, scheduling, and

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Multi-tasking and prioritization

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Hadlyme, CT is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This full-time role emphasizes accuracy, organization, and clear communication across teams, with responsibilities spanning multiple TSA operational areas.

Typical duties include preparing reports, maintaining electronic records, coordinating meetings, and assisting with finance, HR, scheduling, and