Federal Program Assistant - Office Admin, Cambridge

TSA Hiring Service; Cambridge (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security, seeks Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, manage records and reports, and assist with correspondence and scheduling to ensure smooth operations.

You will work with managers and teams to handle multiple tasks, keep data organized, and support payroll, HR, and other program areas as needed. Strong attention to detail is essential.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Strong data entry and record-keeping capabilities.
• Proficient in Microsoft Office and office software.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, scheduling, or other areas.
• Monitor metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, finance staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Prioritization

Job description

The Transportation Security Administration, Department of Homeland Security, seeks Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, manage records and reports, and assist with correspondence and scheduling to ensure smooth operations.

You will work with managers and teams to handle multiple tasks, keep data organized, and support payroll, HR, and other program areas as needed. Strong attention to detail is essential.