Administrative Program Assistant – Detail‑Oriented Office Ops

Transportation Security Careers; Cary (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants in Cary, IL to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include organizing office activities, preparing materials, maintaining records, and assisting with payroll, HR, scheduling, and related program areas. Strong communication and attention to detail are essential.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written & verbal communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants in Cary, IL to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include organizing office activities, preparing materials, maintaining records, and assisting with payroll, HR, scheduling, and related program areas. Strong communication and attention to detail are essential.