Administrative Programs Assistant – Detail‑Oriented Ops Support

Travel Security Careers; East Lyme (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly. You will assist managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs, across various support areas.

The role emphasizes attention to detail, handling multiple assignments, and effective communication with teams to keep schedules on track and processes compliant with procedures.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, and presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Familiarity with payroll, timekeeping, finance, or scheduling tasks.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments accurately

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly. You will assist managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs, across various support areas.

The role emphasizes attention to detail, handling multiple assignments, and effective communication with teams to keep schedules on track and processes compliant with procedures.