Administrative Operations Specialist | Payroll, Scheduling & Growth

Firetrol Protection Systems, Inc.; Freeport (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off

Job summary

Firetrol Protection Systems, Inc. is seeking an Office Administrator to support day-to-day operations. The role involves handling calls, scheduling service visits and inspections, and assisting with invoicing, payroll, and AP/AR processes.

The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Proficiency in Microsoft Office and familiarity with accounting principles are preferred, with knowledge of fire protection or construction a plus.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Great Plains and Service Trade is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently and in a team.
• Knowledge of basic accounting principles.
• Knowledge of Fire Protection or Construction.

Responsibilities

• Manage phone calls and correspondence.
• Generate and schedule service calls and inspections.
• Assist with invoicing and accounts payable/receivable.
• Assist with payroll processing and timekeeping.
• Coordinate meetings and company events.
• Provide general administrative support to various departments as needed.

Skills

Phone etiquette

Time management

Communication skills

Microsoft Office

Detail oriented

Education

High school diploma or equivalent

Tools

Great Plains

Service Trade

Job description

Firetrol Protection Systems, Inc. is seeking an Office Administrator to support day-to-day operations. The role involves handling calls, scheduling service visits and inspections, and assisting with invoicing, payroll, and AP/AR processes.

The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Proficiency in Microsoft Office and familiarity with accounting principles are preferred, with knowledge of fire protection or construction a plus.