Office Administrator

Firetrol Protection Systems, Inc.; Freeport (FL); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid time off

Training opportunities

Career growth

Job summary

Firetrol Protection Systems, Inc. is seeking an Office Administrator to support daily operations and streamline administrative tasks. You will handle calls, schedule service visits, assist invoicing and payroll, and coordinate meetings across departments.

The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft Office. Strong communication and teamwork skills are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Prior administrative experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Great Plains and Service Trade is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Detail-oriented and able to maintain confidentiality.
• Knowledge of basic accounting principles.
• Knowledge of Fire Protection or Construction.

Responsibilities

• Manage phone calls and correspondence.
• Generate and schedule service calls and inspections.
• Assist with invoicing and accounts payable/receivable.
• Assist with payroll processing and timekeeping.
• Coordinate meetings and company events.
• Provide general administrative support to various departments as needed.

Skills

Organizational skills

Detail-oriented

Interpersonal skills

Written & verbal communication

Time management

Independent & collaborative work

Microsoft Office Proficiency

Accounting basics

Fire protection knowledge

Construction knowledge

Education

High school diploma

Tools

Microsoft Office Suite

Great Plains

Service Trade

Job description

Firetrol Protection Systems is a leading provider of fire protection and life safety services. We are currently seeking an Office Administrator to join our team in supporting the operations of our company. As an Office Administrator, you will be responsible for a wide range of administrative, managerial tasks, and support functions.

Responsibilities

• Managing phone calls and correspondence
• Generating and scheduling service calls and inspections
• Assisting with invoicing and accounts payable/receivable
• Assisting with payroll processing and timekeeping
• Coordinating meetings and company events
• Providing general administrative support to various departments as needed

The ideal candidate for this role is highly organized, detail-oriented, and possesses strong interpersonal and communication skills. They should be proficient in using office software applications and have the ability to multitask effectively in a fast-paced environment.

Requirements

• High school diploma or equivalent
• Prior administrative experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Great Plains and Service Trade is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively as part of a team
• Detail-oriented and able to maintain confidentiality
• Knowledge of basic accounting principles
• Knowledge of Fire Protection or Construction

Benefits

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.