Payroll and Administrative Support Specialist

Commercial Fire Protection Inc.; Irvine (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Competitive hourly rate

Company vehicle & gas card

401k

Life insurance

Paid time off and holidays

Tuition reimbursement

iPad

Job summary

Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.

The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• Experience with HRIS systems and payroll software is required or strongly preferred.
• Strong Microsoft Excel and Word skills with attention to detail.

Responsibilities

• Ensure timely and accurate submission of employee timesheets.
• Process bi-monthly payroll using payroll software systems.
• Maintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes.
• Update and maintain employee personnel files in HRIS and internal systems.
• Assist with onboarding and general HR administrative tasks, including employment documentation.
• Support recruitment and hiring administrative processes as needed.
• Assist with fleet-related administrative tracking and coordination.
• Provide ongoing administrative support to the Controller and leadership team.

Skills

Payroll processing

HR administration

HRIS (BambooHR)

Payroll software

Excel

Record management

Attention to detail

Communication

Education

Bachelor’s degree in Human Resources or related field

Tools

BambooHR

PrimePay

QuickBooks

Bill.com

Job description

Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.

Job Summary

The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes. The ideal candidate is highly organized, analytical, and experienced with payroll systems, HRIS platforms.

Key Responsibilities

• Ensure timely and accurate submission of employee timesheets
• Process bi-monthly payroll using payroll software systems
• Maintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes
• Update and maintain employee personnel files in HRIS and internal systems
• Assist with onboarding and general HR administrative tasks, including employment documentation
• Support recruitment and hiring administrative processes as needed
• Assist with fleet-related administrative tracking and coordination
• Provide ongoing administrative support to the Controller and leadership team

Qualifications

• Minimum 1 year of experience in payroll, HR administration, accounting, or a related field
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
• Experience with HRIS systems (BambooHR preferred)
• Proficiency in payroll software (PrimePay, QuickBooks, or similar)
• Experience with accounting tools such as Bill.com preferred
• Strong Microsoft Excel and Word skills
• Solid understanding of payroll processes and basic accounting principles
• High attention to detail and strong analytical skills
• Excellent communication and organizational skills

Preferred Experience

• Experience in a multi-entity or construction/service industry environment
• Exposure to benefits administration or HR support functions
• Ability to manage multiple priorities in a fast-paced environment

Benefits:

• Competitive hourly rate
• company paid medical & dental
• vision
• 401k
• life insurance
• paid time off and holidays
• supportive team environment
• iPad
• company vehicle & gas card
• tuition reimbursement
• and career advancement opportunities.

All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.