Detail-Oriented Office Administrator - Scheduling & Billing

APi Group; North Little Rock (AR); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401(k) plan - Matching

Employee Stock Purchase Plan

Profit Sharing Plan

Annual discretionary bonuses

FSA/HSA

Job summary

American Fire Protection Group is seeking an Office Administrator to support daily office operations, including reception, billing, payroll, scheduling, recordkeeping, and customer service coordination. The successful candidate will ensure accurate financial and contract processing while demonstrating strong communication and organizational skills.

The role offers a competitive annual salary starting at $45,000, with opportunities for advancement and professional development within the APi Group

Qualifications

• Ability to work independently.
• Advanced level in Microsoft Office Suite.
• Strong oral and written communication skills; ability to effectively and professionally communicate with all levels of leadership and employees.
• Comfortable prioritizing and managing multiple tasks concurrently.
• Being a dependable team player with a coachable attitude.
• Well-Developed critical thinking and problem-solving skills.
• High School Diploma or GED.

Responsibilities

• Greeting customers, vendors, and associates at reception.
• Billings, receivables, and payables processing.
• General administrative support for the office.
• Create and distribute internal and external correspondence.
• Coordinate technician schedules.
• Maintain various types of records.
• Gather information from customers to set up service calls.
• Maintain and enter payroll for technicians.
• Perform Contract job setups and billings.
• Suggest and implement ways to improve office efficiency.
• Other duties as assigned.

Skills

Independent work

MS Office proficiency

Communication skills

Multitasking

Team player

Critical thinking

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

American Fire Protection Group is seeking an Office Administrator to support daily office operations, including reception, billing, payroll, scheduling, recordkeeping, and customer service coordination. The successful candidate will ensure accurate financial and contract processing while demonstrating strong communication and organizational skills.

The role offers a competitive annual salary starting at $45,000, with opportunities for advancement and professional development within the APi Group