Payroll & HR Administration Specialist

Commercial Fire Protection Inc.; Irvine (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Competitive hourly rate

Company vehicle & gas card

401k

Life insurance

Paid time off and holidays

Tuition reimbursement

iPad

Job summary

Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.

The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• Experience with HRIS systems and payroll software is required or strongly preferred.
• Strong Microsoft Excel and Word skills with attention to detail.

Responsibilities

• Ensure timely and accurate submission of employee timesheets.
• Process bi-monthly payroll using payroll software systems.
• Maintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes.
• Update and maintain employee personnel files in HRIS and internal systems.
• Assist with onboarding and general HR administrative tasks, including employment documentation.
• Support recruitment and hiring administrative processes as needed.
• Assist with fleet-related administrative tracking and coordination.
• Provide ongoing administrative support to the Controller and leadership team.

Skills

Payroll processing

HR administration

HRIS (BambooHR)

Payroll software

Excel

Record management

Attention to detail

Communication

Education

Bachelor’s degree in Human Resources or related field

Tools

BambooHR

PrimePay

QuickBooks

Bill.com

Job description

Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.

The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes.