Office Administrator

Firetrol Protection Systems, Inc.; Freeport (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off

Job summary

Firetrol Protection Systems, Inc. is seeking an Office Administrator to support day-to-day operations. The role involves handling calls, scheduling service visits and inspections, and assisting with invoicing, payroll, and AP/AR processes.

The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Proficiency in Microsoft Office and familiarity with accounting principles are preferred, with knowledge of fire protection or construction a plus.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Great Plains and Service Trade is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently and in a team.
• Knowledge of basic accounting principles.
• Knowledge of Fire Protection or Construction.

Responsibilities

• Manage phone calls and correspondence.
• Generate and schedule service calls and inspections.
• Assist with invoicing and accounts payable/receivable.
• Assist with payroll processing and timekeeping.
• Coordinate meetings and company events.
• Provide general administrative support to various departments as needed.

Skills

Phone etiquette

Time management

Communication skills

Microsoft Office

Detail oriented

Education

High school diploma or equivalent

Tools

Great Plains

Service Trade

Job description

Firetrol Protection Systems is a leading provider of fire protection and life safety services. We are currently seeking an Office Administrator to join our team in supporting the operations of our company. As an Office Administrator, you will be responsible for a wide range of administrative, managerial tasks, and support functions.

Responsibilities include:

• Managing phone calls and correspondence
• Generating and scheduling service calls and inspections
• Assisting with invoicing and accounts payable/receivable
• Assisting with payroll processing and timekeeping
• Coordinating meetings and company events
• Providing general administrative support to various departments as needed

The ideal candidate for this role is highly organized, detail-oriented, and possesses strong interpersonal and communication skills. They should be proficient in using office software applications and have the ability to multitask effectively in a fast-paced environment.

• High school diploma or equivalent
• Prior administrative experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Great Plains and Service Trade is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively as part of a team
• Detail-oriented and able to maintain confidentiality
• Knowledge of basic accounting principles
• Knowledge of Fire Protection or Construction

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.