Administrative Operations Specialist III

Texas A&M Engineering Experiment Station; College Station (TX); On-site; USD 32,000 - 36,000; Full time

Job summary

Texas A&M AgriLife is seeking an Administrative Associate III in College Station, TX to provide complex administrative support under general supervision.

Responsibilities include word processing, data management, drafting reports, maintaining records, coordinating meetings and travel, and assisting staff with policies and procedures. This role involves handling confidential information and working with cross-functional teams.

Qualifications

• Word processing, spreadsheet, and database applications knowledge.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinate activities and assign work to student workers and support staff.
• May participate in the hiring, training, and supervision of student workers and other support staff.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Three years of related experience

Job description

Texas A&M AgriLife is seeking an Administrative Associate III in College Station, TX to provide complex administrative support under general supervision.

Responsibilities include word processing, data management, drafting reports, maintaining records, coordinating meetings and travel, and assisting staff with policies and procedures. This role involves handling confidential information and working with cross-functional teams.