Administrative Associate III

3M HEALTHCARE; Fort Stockton (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid sick leave & vacation

Retirement system enrollment

Wellness initiative

Job summary

Texas A&M AgriLife Extension Service is seeking an Administrative Associate III to provide high-level administrative support under general supervision within a dynamic office.

The role includes word processing, data management, preparing reports and presentations, and coordinating meetings and travel, while handling confidential information with discretion.

Qualifications

• Requires high school diploma or equivalent and 3+ years of related administrative experience.
• Proficient in word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills; ability to handle sensitive information with confidentiality.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management tasks.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Researches administrative requirements for programs or projects.
• Provides information on administrative procedures and services; may perform mail duties.
• Coordinates meetings, appointments, conferences, and travel; sets up events as needed.
• Maintains office supplies, reference materials, and records; processes forms and documents.

Skills

Word processing

Spreadsheet

Database

Communication

Confidentiality

Multitasking

Organization

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Database software

Job description

Job Title: Administrative Associate III

About Texas A&M AgriLife and Working for AgriLife Extension Service

Texas A&M AgriLife is the largest and most comprehensive agriculture program in the nation, bringing together five members of The Texas A&M University System: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. With more than 5,000 employees and a presence in every Texas county, Texas A&M AgriLife is dedicated to improving lives, environments, and the state’s economy through education, research, extension, and service. As part of AgriLife, the Extension Service is a statewide leader in delivering educational programs and practical solutions to individuals, families, businesses, and communities. Employees have the opportunity to make a direct impact across both urban and rural Texas, as well as benefit from ongoing professional development, supportive resources, and the chance to address real-world challenges.

Position Information

We are seeking an Administrative Associate III that works under general supervision and provides complex administrative support work.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• Might perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinate activities and assign work to student workers and support staff.
• May participate in the hiring, training, and supervision of student workers and other support staff.

Required Qualifications

• High school diploma or equivalent, or a combination of education and experience.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Salary

Compensation for this position is commensurate based on the selected candidate’s qualifications.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Employee Wellness Initiative for Texas A&M AgriLife.

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.