Administrative Associate III

Texas A&M Engineering Experiment Station; College Station (TX); On-site; USD 32,000 - 36,000; Full time

Job summary

Texas A&M AgriLife is seeking an Administrative Associate III in College Station, TX to provide complex administrative support under general supervision.

Responsibilities include word processing, data management, drafting reports, maintaining records, coordinating meetings and travel, and assisting staff with policies and procedures. This role involves handling confidential information and working with cross-functional teams.

Qualifications

• Word processing, spreadsheet, and database applications knowledge.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinate activities and assign work to student workers and support staff.
• May participate in the hiring, training, and supervision of student workers and other support staff.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Three years of related experience

Job description

Job Title: Administrative Associate III

Proposed Minimum Salary: $15.85 hourly

Job Location: College Station, Texas

Job Type: Staff

Job Description Summary

The Administrative Associate III works under general supervision and provides complex administrative support work.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinate activities and assign work to student workers and support staff.
• May participate in the hiring, training, and supervision of student workers and other support staff.

Qualifications

• Required Education and Experience: High school diploma or equivalent combination of education and experience.
• Required Education and Experience: Three years of related experience.
• Required Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications.
• Required Knowledge, Skills and Abilities: Ability to multitask and work cooperatively with others.
• Required Knowledge, Skills and Abilities: Strong verbal and written communication skills.
• Required Knowledge, Skills and Abilities: Ability to work with sensitive information and maintain confidentiality.
• Required Knowledge, Skills and Abilities: Strong interpersonal and organizational skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

As the largest comprehensive agriculture and life sciences program nationally, Texas A&M AgriLife brings together a college and four state agencies within the Texas A&M University System With over 5,000 employees, and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, the environment, and the economy of Texas and the nation through education, research, extension and service. If your goal is the pursuit of excellence and your vision is to make a difference in this world, we invite you to explore our opportunities to discover what a career at Texas A&M AgriLife has to offer you.

Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory Texas A&M AgriLife collaborates with Prairie View A&M University, Tarleton State University, Texas A&M University-Commerce, Texas A&M University-Kingsville and West Texas A&M University as well as with other public and private partners.

Prospective employee benefits Retirement programs Commitment to inclusive excellence Strategic plan