Administrative & Operations Program Assistant

Transportation Security Careers; Town of Ixonia (WI); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement plan (TSP)

Federal benefits

Job summary

Transportation Security Administration in Ixonia, WI seeks a Program Assistant to provide administrative and program support. Responsibilities include coordinating daily office activities, compiling data, maintaining records, and preparing internal communications.

The role emphasizes handling detailed information, multi-tasking, and cross-team communication to keep offices running on schedule. Federal benefits and full-time employment are offered.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Job description

Transportation Security Administration in Ixonia, WI seeks a Program Assistant to provide administrative and program support. Responsibilities include coordinating daily office activities, compiling data, maintaining records, and preparing internal communications.

The role emphasizes handling detailed information, multi-tasking, and cross-team communication to keep offices running on schedule. Federal benefits and full-time employment are offered.