Administrative Operations Lead

Mount Sinai; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

Mount Sinai seeks an Administrative Coordinator to manage office services, payroll, records, and HR for a department head or division. The role may supervise 1-2 staff and reports to a division head or executive.

Responsibilities include budgeting, HR transactions, payroll, inventory, event coordination, and report preparation. Excellent organizational and communication skills are essential.

Qualifications

• Bachelor’s Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required; some supervisory experience preferred.

Responsibilities

• Answers routine inquiries or directs to appropriate department.
• Assist in maintaining budget and grant allocations; prepare documents for review.
• Initiate and coordinate HR and payroll transactions; generate weekly payroll submission.
• Ensure restock of supplies; track inventory and coordinate with Purchasing.
• Assist in planning forums, conferences, seminars, and visiting professorships; prepare packets; transcribe minutes.
• Create and update informational flyers, brochures, and mailings.
• Research and compile information for reports; prepare statistics.
• Check materials submitted for supervisor’s attention with all relevant data.
• Assist with grant applications and special projects; support survey preparations.
• Mentor and train office staff; supervise performance.
• Coordinate administrative and support coverage; assign work and deadlines.
• Perform other related duties.

Skills

Administrative experience

Supervisory experience

Education

Bachelor’s Degree or equivalent

Job description

Mount Sinai seeks an Administrative Coordinator to manage office services, payroll, records, and HR for a department head or division. The role may supervise 1-2 staff and reports to a division head or executive.

Responsibilities include budgeting, HR transactions, payroll, inventory, event coordination, and report preparation. Excellent organizational and communication skills are essential.