Administrative Coordinator — HR & Office Operations

Mount Sinai Morningside; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

Administrative Coordinator at Mount Sinai Morningside Adolescent Health Center is a full-time role, Monday through Friday, 9am–5pm, overseeing administrative and office services for the department. You will manage payroll processes, budget monitoring, HR tasks, and staff supervision for 1–2 direct reports.

The position requires a Bachelor’s degree (or equivalent) and 5 years of administrative experience with supervisory exposure.

Qualifications

• Bachelor’s Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Assists in maintaining and monitoring the budget and grant allocations.
• Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission.
• Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.
• Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.
• Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
• Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

Skills

Administrative experience

Payroll processing

Budget monitoring

HR coordination

Education

Bachelor’s Degree or equivalent

Job description

Administrative Coordinator at Mount Sinai Morningside Adolescent Health Center is a full-time role, Monday through Friday, 9am–5pm, overseeing administrative and office services for the department. You will manage payroll processes, budget monitoring, HR tasks, and staff supervision for 1–2 direct reports.

The position requires a Bachelor’s degree (or equivalent) and 5 years of administrative experience with supervisory exposure.