Administrative Operations Coordinator

Mount Sinai Morningside; New York (NY); On-site; USD 30,000 - 47,000; Full time

Job summary

Mount Sinai Morningside seeks an entry-level office support associate to assist daily operations. You will handle reception, word processing, data entry, minutes taking and mail services, contributing to efficient departmental workflows.

Responsibilities include maintaining templates and files, processing invoices and purchase orders, coordinating meetings and travel, and ensuring accurate data through periodic auditing. Strong communication and MS Office skills are essential.

Qualifications

• High School Diploma required.
• 1-3 years related administrative or business experience.

Responsibilities

• Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department.
• Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.
• Answer telephone, screen calls, takes messages and provides information according to established policies.
• Type correspondence, memos, reports, minutes, proofs typed materials, makes corrections and recommends changes.
• Handle incoming and outgoing mail, answers routine inquiries and correspondence Arrange meetings, interviews, and travel for department and special projects.
• Order office and clinical supplies as requested; assists in care and maintenance of department equipment.
• Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance.
• Promote processes that enhance the quality and timeliness of data.
• Manages data through review, computerization, cleaning and auditing for compliance with standard operating procedures and regulatory agency guidelines.
• Other duties as requested by department.

Skills

Reception

Word processing

Data entry

Minutes taking

Spreadsheet basics

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

Mount Sinai Morningside seeks an entry-level office support associate to assist daily operations. You will handle reception, word processing, data entry, minutes taking and mail services, contributing to efficient departmental workflows.

Responsibilities include maintaining templates and files, processing invoices and purchase orders, coordinating meetings and travel, and ensuring accurate data through periodic auditing. Strong communication and MS Office skills are essential.