Administrative Assistant: Operations & Data Support

Mount Sinai; United States; On-site; USD 30,000 - 48,000; Full time

Job summary

Mount Sinai Health System is seeking an entry-level administrative support role to assist the department manager with day-to-day office operations in New York. Responsibilities include reception, data entry, minutes, filing, and coordinating communications and travel.

The role requires basic document preparation, attention to detail, and the ability to manage multiple routine tasks in a fast-paced hospital setting.

Qualifications

• Requires a High School Diploma and 1–3 years of administrative or business experience.
• Supports day-to-day office operations for the department manager.
• Comfort with data entry, filing, scheduling and basic document preparation.

Responsibilities

• Develop and maintain templates, files and office systems to improve efficiency.
• Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.
• Answer telephone, screen calls, take messages and provide information per policy.
• Type correspondence, memos, reports, minutes and proofs; correct and edit documents.
• Handle mail and arrange meetings, interviews and travel for department and special projects.
• Order office and clinical supplies; assist in care and maintenance of equipment.
• Attend meetings, prepare agendas and track minutes.
• Promote processes that enhance data quality and timeliness.
• Manage data through review, computerization, cleaning and auditing for SOP and regulatory compliance.
• Other duties as requested by department.

Skills

Reception duties

Data entry

Minutes taking

Telephone support

Administrative tasks

Education

High School Diploma

Job description

Mount Sinai Health System is seeking an entry-level administrative support role to assist the department manager with day-to-day office operations in New York. Responsibilities include reception, data entry, minutes, filing, and coordinating communications and travel.

The role requires basic document preparation, attention to detail, and the ability to manage multiple routine tasks in a fast-paced hospital setting.