Administrative & Operations Assistant — Growth & Event Focus

Citrin Cooperman; Woodbridge Township (NJ); On-site; USD 40,000 - 56,000; Full time

Job summary

Citrin Cooperman in Iselin, NJ is seeking an Administrative Assistant to join the Firm Operations team within the Administrative Support department. The role supports all aspects of office conditions, workflow, and staff engagement, reporting to the Office Manager and Regional Office Director.

The ideal candidate will handle reception, mail, meetings, and inventory while leveraging AI-powered tools to improve efficiency. In-office presence is required at the Iselin location.

Qualifications

• 2+ years of administrative experience (professional services environment preferred).
• Proficiency in Microsoft Office; strong Excel skills (tables, formulas, formatting).
• Strong organizational and communication skills; detail-oriented.
• Willing to work overtime during tax busy seasons (spring/fall).
• In-office requirement based on specific office location.

Responsibilities

• Maintain front office operations with reception coverage and call management.
• Ensure clean, welcoming office conditions for guests and team members.
• Lead event planning and coordination with vendors and staff.
• Handle incoming/outgoing mail with various delivery methods.
• Arrange client or in-house meetings and manage conference rooms.
• Monitor and manage office inventory and shared mailboxes.
• Maintain client data updates across databases.
• Provide support to Tax Operations during peak periods.
• Assist with onboarding procedures and setup in firm systems.

Skills

Microsoft Office

Excel functions

Team player

Attention to detail

Verbal and written communication

Multi-tasking

Tools

Axcess Tax

CCH Workflow

CCH Document

SafeSend

Avalara

Job description

Citrin Cooperman in Iselin, NJ is seeking an Administrative Assistant to join the Firm Operations team within the Administrative Support department. The role supports all aspects of office conditions, workflow, and staff engagement, reporting to the Office Manager and Regional Office Director.

The ideal candidate will handle reception, mail, meetings, and inventory while leveraging AI-powered tools to improve efficiency. In-office presence is required at the Iselin location.