Operations Administrative Assistant

Citrin Cooperman; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in the Administrative Support department in Chicago. You will support office conditions, enable workflow, and assist the Office Manager and Regional Office Director in daily operations.

Responsibilities include managing front desk coverage, mail, meeting logistics, events, inventory, onboarding, and data updates in Dynamics and STAR Practice Management.

Qualifications

• 3+ years administrative experience, preferably in professional services.
• Proficient in Microsoft Office; strong Excel skills (tables, formulas, formatting).
• Strong organizational, verbal and written communication skills.
• Team player capable of multi-tasking with attention to detail.
• Ability to work overtime as needed; in-office requirement.

Responsibilities

• Manage front office operations including reception, phone coverage, and visitor experience.
• Maintain clean, welcoming general office conditions for guests and staff.
• Handle mail and courier logistics (US/international), outgoing mail.
• Coordinate meetings for Partners and staff, book hoteling, events, and conference rooms.
• Monitor office inventory and replenish as needed; manage admin mailboxes.
• Assist with client onboarding, data updates in Dynamics and STAR PME.
• Prepare, deliver, and file engagement letters and assist with tax workflows.
• Support ad-hoc projects as needed.

Skills

Administrative support

Microsoft Office

Excel

Organization

Communication

Team player

Attention to detail

Overtime readiness

Tools

Dynamics

STAR Practice Management

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in the Administrative Support department in Chicago. You will support office conditions, enable workflow, and assist the Office Manager and Regional Office Director in daily operations.

Responsibilities include managing front desk coverage, mail, meeting logistics, events, inventory, onboarding, and data updates in Dynamics and STAR Practice Management.