Administrative & Office Operations Specialist

Paycom - ATS; Chicago (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within Administrative Support. The role focuses on managing front office operations, reception, mail handling, and coordinating meetings and events for Partners and staff.

The ideal candidate has 3+ years of admin experience, strong Microsoft Office skills, and excellent organizational and communication abilities. This is an in-office, full-time position based in Chicago with potential overtime as needed.

Qualifications

• 3+ years of administrative experience (professional services environment preferred).
• Tech-savvy with proficiency in Microsoft Office and expertise in Excel functions (tables, formulas, formatting).
• Strong organizational skills and verbal/written communication abilities.

Responsibilities

• Manage front office operations and reception coverage, directing inquiries.
• Handle mail and courier logistics, coordinating deliveries and scans.
• Arrange client or in-house meetings, hoteling, events, and conference room setup/teardown.
• Maintain client data updates in Dynamics and STAR Practice Management databases.
• Assist with onboarding procedures and engagement letter preparation.

Skills

Microsoft Office

Excel

Verbal and written communication

Multi-tasking

Team player

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within Administrative Support. The role focuses on managing front office operations, reception, mail handling, and coordinating meetings and events for Partners and staff.

The ideal candidate has 3+ years of admin experience, strong Microsoft Office skills, and excellent organizational and communication abilities. This is an in-office, full-time position based in Chicago with potential overtime as needed.