Dynamic Administrative Assistant - Firm Operations

Citrin Cooperman; McLean (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within Administrative Support. The role supports the Office Manager and Regional Office Director, ensuring smooth front-office operations and efficient office services.

You will manage mail, meetings, events, seating, and office supplies, while supporting client onboarding and data maintenance in Dynamics and STAR Practice Management.

Qualifications

• 3+ years of administrative experience (professional services environment preferred).
• Proficient in Microsoft Office; advanced Excel skills (tables, formulas, formatting).
• Strong organizational, verbal and written communication skills.
• Team player with ability to multi-task and attention to detail.
• Capacity to work overtime as needed.
• In-office requirement.

Responsibilities

• Manage front office operations and reception coverage; greet visitors professionally.
• Maintain clean, welcoming office environment for guests and staff.
• Handle incoming/outgoing mail via various methods (US and international routes, couriers).
• Assist Office Manager with meetings, hoteling, event details, catering, and conference room setup.
• Communicate inventory usage and replenishment to OM; monitor admin mailboxes.
• Assist with new client onboarding and client data updates in Dynamics and STAR systems.
• Assist in preparing, delivering, and filing engagement letters.
• Support tax department workflows and ad-hoc projects.

Skills

Organization

Communication

Team player

Overtime flexibility

Tools

Microsoft Office

Excel

Dynamics

STAR Practice Management

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within Administrative Support. The role supports the Office Manager and Regional Office Director, ensuring smooth front-office operations and efficient office services.

You will manage mail, meetings, events, seating, and office supplies, while supporting client onboarding and data maintenance in Dynamics and STAR Practice Management.