Administrative Assistant, Firm Operations

Citrin Cooperman; Woodbridge Township (NJ); Presencial; USD 45 000 - 60 000; Tempo integral

Resumo da oferta

Citrin Cooperman seeks an Administrative Assistant to join our Firm Operations team in Iselin, NJ. You will support office functions, cover reception, and help ensure a welcoming environment for clients and staff.

The role requires at least 2+ years of administrative experience, proficiency with Microsoft Office and Excel, and strong organizational and communication skills. Occasional overtime during tax busy seasons and in-office work are required.

Qualificações

• 2+ years of administrative experience (professional services environment preferred).
• Proficiency in Microsoft Office and Excel functionalities.
• Strong organizational skills and written/verbal communication.
• Willingness to work overtime during peak tax periods is required.

Responsabilidades

• Maintain front office operations by providing reception coverage and ensuring a welcoming environment for visitors.
• Handle incoming calls and inquiries, directing them appropriately.
• Assist with arranging client or internal meetings and coordinating conference rooms.
• Manage mail distribution and office supplies; coordinate shipping.
• Support Tax Operations during peak periods to ensure timely deliverables.
• Assist with onboarding new clients in applicable systems.
• Participate in ad-hoc projects as needed.

Conhecimentos

Administrative experience

Team player

Attention to detail

Verbal and written communication

Ferramentas

Microsoft Office

Excel

Descrição da oferta de emprego

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department at our Iselin, NJ location. They’re responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).Responsibilities are, but not limited to:Maintain front office operations by providing reception desk coverage, managing incoming telephone calls, directing inquiries, and ensuring a professional and welcoming experience for visitors.Maintain clean and welcoming general office conditions for guests and team members.Lead event planning and execution efforts, coordinating cross-functional teams, external vendors, and event logistics to successfully support organizational goals and engagement initiatives.Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.Communicate common office inventory usage and replenishment needs to the OM.Monitor and manage pooled administration mailboxes.Manage client data updates by assisting with and maintaining a multitude of databases.Provide supplemental administrative and operational support to Tax Operations during peak periods to help ensure seamless workflow and timely completion of deliverables.Familiarity with collating and e-filing of tax returns, extensions and information returns (W-2, 1099, 1042S) is a plus. Leverage AI-powered tools and technologies to improve operational efficiency, streamline workflows, enhance productivity, and support data-driven decision-making across business functions.Assist with new client onboarding procedures and set up in all applicable firm and tax systems.Assist with ad-hoc projects (as needed).Familiarity with tax department processes, workflow, software and applications is a plus (Axcess Tax, CCH Workflow, CCH Document, SafeSend, Avalara, etc.)Understanding Tax, Advisory and Audit engagement letter/MSA/SOW/7216 compliance and associated workflows.The ideal candidate must:Have 2+ years of administrative experience (professional services environment preferred)Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formattingBe a team player with the ability to multi-task and pay strong attention to detailPossess strong organizational skills, including but not limited to verbal and written communication skillsWork overtime and weekends (as needed) during the spring and fall tax busy season (January 1 through April 15 and August 15 through October 15)In-office requirement based on specific office location