Office Administrative Assistant

Syndeo Human Resources Outsourcing; Wichita (KS); On-site; USD 38,000 - 58,000; Full time

Job summary

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. The Office Administrative Assistant supports daily operations and contributes to continued success in Wichita, KS.

The role requires discretion, independent judgment, and attention to detail, with the ability to multitask in a fast-paced environment. The ideal candidate has 3+ years of admin and accounting experience and strong computer skills.

Qualifications

• High school diploma or equivalent.
• Experience with general accounting principles and procedures.
• Minimum 3 years of related administrative & accounting experience.
• Proficiency in computer software applications.
• Valid driver’s license and favorable driving record.

Responsibilities

• Answer incoming calls and greet guests in a courteous and welcoming manner.
• Match purchase orders (PO) to invoices; balance vendor statements.
• Accounts receivable duties including posting payments and making past-due collection calls.
• Accounts payable duties including entering vendor invoices and processing payments.
• Invoicing customers and verifying vendor and customer acknowledgments.
• Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed.
• Manage tax-exempt certificates and certificates of insurance ensuring all remain current.
• Assist with monthly and year-end closing duties.
• Manage RMAs and assist with posting merchandise received.
• Enter new vendor pricing.
• Act as a backup for the office manager when needed.
• Maintain safety manual; may assist with safety compliance and regulation tracking.
• Provide accurate information and support to internal teams as needed.

Skills

Administrative experience

General accounting principles

Computer software proficiency

Education

High school diploma or equivalent

Job description

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success.

The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

Essential Functions:

• Answer incoming calls and greet guests in a courteous and welcoming manner
• Match purchase orders (PO) to invoices; balance vendor statements
• Accounts receivable duties including posting payments and making past-due collection calls
• Accounts payable duties including entering vendor invoices and processing payments
• Invoicing customers and verifying vendor and customer acknowledgments
• Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed
• Manage tax-exempt certificates and certificates of insurance ensuring all remain current
• Assist with monthly and year-end closing duties
• Manage RMAs and assist with posting merchandise received
• Enter new vendor pricing
• Act as a backup for the office manager when needed
• Maintain safety manual; may assist with safety compliance and regulation tracking
• Provide accurate information and support to internal teams as needed

Qualifications:

• High school diploma or equivalent
• Experience with general accounting principles and procedures
• Minimum 3 years of related administrative & accounting experience.
• Proficiency in computer software applications
• Valid driver's license and favorable driving record

Schedule: 7:30-430 Mon-Fri

Type: Full-time / Direct Hire / In-office position