Administrative Officer - Welkom Office

Placements24; Willows (CA); Hybrid; USD 11,000 - 18,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

Growth opportunities

Stable environment

Job summary

Placements24 is seeking an Administrative Officer in Welkom, Free State. The hybrid role combines in-office collaboration with remote flexibility to support branch operations.

The ideal candidate will have 2-3 years of admin experience, be highly organized, and proficient in Microsoft Office. Strong communication and multitasking abilities are essential for this fast-paced environment.

Qualifications

• 2-3 years of administrative experience required.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Hybrid work setup beneficial.

Responsibilities

• Manage organizational records, databases, and filing systems (physical and electronic).
• Coordinate and schedule meetings, ensuring participants are informed and prepared.
• Handle inbound/outbound correspondence (emails, calls, mail).
• Prepare reports, memos, and presentations with clarity and accuracy.
• Assist in procurement and management of office supplies and equipment.
• Support adherence to company administrative policies and procedures.
• Liaise with internal departments and external vendors as needed.
• Provide general administrative support and assist with ad-hoc tasks.

Skills

Admin experience

Organizational skills

Attention to detail

MS Office

Communication

Multitasking

Hybrid work

Proactive

Education

Certificate or diploma in administration

Tools

Microsoft Office

Job description

About the Role

Our client is looking for a detail-oriented and efficient Administrative Officer to join their team in Welkom, Free State . This position involves a Hybrid work model, offering a blend of in-office collaboration and remote flexibility. The Administrative Officer will play a crucial role in supporting the operational efficiency of the branch by managing various administrative functions. This includes maintaining records, coordinating communications, and providing essential support to the team. We are seeking an individual with a strong work ethic, excellent organizational abilities, and a professional demeanor. The ideal candidate will be adept at managing multiple tasks and ensuring that all administrative processes are carried out accurately and promptly. This role presents a great opportunity to contribute to a reputable organization and develop your career in administration within the Free State region.

Key Responsibilities

• Manage and maintain organizational records, databases, and filing systems, both physical and electronic.
• Coordinate and schedule internal and external meetings, ensuring all participants are informed and prepared.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, routing inquiries appropriately.
• Prepare various documents, such as reports, memos, and presentations, ensuring clarity and accuracy.
• Assist in the procurement and management of office supplies and equipment.
• Support the implementation and adherence to company administrative policies and procedures.
• Liaise with internal departments and external vendors as required.
• Provide general administrative support to the team, assisting with ad-hoc tasks as needed.
• Contribute to a positive and productive work environment through efficient and organized support.
• Maintain strict confidentiality regarding all sensitive information.

Requirements

• A minimum of 2-3 years of experience in an administrative role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Experience with a Hybrid work setup is beneficial.
• A proactive approach to problem-solving and a willingness to learn.
• Must be legally authorized to work in South Africa and located in or able to commute to Welkom .
• A relevant certificate or diploma in administration is an advantage.

Benefits

• A competitive salary reflecting your skills and experience.
• Hybrid work arrangement providing flexibility.
• Opportunities for professional growth and development within the company.
• A stable and supportive work environment.
• Exposure to diverse administrative challenges within a dynamic organization.