Fleet Management Administrator

Placements24; Willows (CA); Hybrid; USD 18,000 - 26,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid contribution

Opportunities to grow in logistics

Job summary

Placements24 seeks a Fleet Management Administrator to support the daily operations of a growing logistics fleet in Welkom, Free State. The role focuses on keeping detailed fleet records, coordinating maintenance, and ensuring regulatory compliance while supporting drivers and service providers.

You will work in a hybrid setup, manage documentation, monitor fuel usage, and generate performance reports to drive cost savings and efficiency in transportation services.

Qualifications

• 3+ years of experience in fleet administration or logistics support.
• Experience maintaining vehicle records and maintenance schedules.
• Knowledge of South African road regulations and compliance requirements.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with fleet management software is a plus.

Responsibilities

• Maintain comprehensive fleet records including registration, licenses and insurance.
• Schedule and coordinate routine vehicle maintenance to minimize downtime.
• Manage driver documents, licenses and driving records for compliance.
• Monitor fuel consumption and identify efficiency improvements.
• Process fleet-related invoices (maintenance, fuel, tolls).
• Ensure compliance with traffic regulations and company policies.
• Assist in tracking vehicle location and performance via software.
• Respond to driver inquiries and support vehicle operations.
• Generate reports on fleet status, costs, and maintenance schedules.

Skills

Fleet management

Record keeping

Regulatory compliance

Microsoft Office

Driver coordination

Communication

Tools

Fleet management software

Job description

About the Role

Our client, a rapidly expanding logistics firm, is seeking a detail-oriented and proactive Fleet Management Administrator to join their operations in Welkom, Free State . This role is crucial for the efficient and cost-effective management of the company's transportation fleet. You will be responsible for coordinating vehicle maintenance, managing driver records, ensuring regulatory compliance, and optimizing fleet utilization. The ideal candidate will have a strong understanding of fleet operations and possess excellent administrative and communication skills. This position offers a fantastic opportunity to contribute to the smooth functioning of our client's core transportation services in the heart of the Free State , based in Welkom .

Key Responsibilities

• Administer and maintain comprehensive records for the entire fleet, including vehicle registration, licenses, and insurance.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs to minimize downtime.
• Manage driver documentation, including licenses, permits, driving records, and compliance checks.
• Monitor fuel consumption and implement strategies to improve fuel efficiency.
• Process invoices related to fleet operations, including maintenance, fuel, and tolls.
• Ensure compliance with all relevant road traffic regulations, safety standards, and company policies.
• Assist in tracking vehicle location and performance using fleet management software.
• Respond to driver inquiries and provide support regarding vehicle issues or operational procedures.
• Generate regular reports on fleet status, costs, maintenance schedules, and driver performance.
• Contribute to cost‑saving initiatives related to fleet operations and maintenance.

Requirements

• A minimum of 3 years of experience in fleet administration, logistics support, or a similar administrative role.
• Proven experience managing vehicle records, maintenance schedules, and driver compliance.
• Strong understanding of fleet management principles and automotive maintenance basics.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with fleet management software is a significant advantage.
• Good communication and interpersonal skills, with the ability to interact professionally with drivers and service providers.
• Knowledge of South African road traffic regulations and compliance requirements.
• Ability to work independently with minimal supervision.
• Reside in or commute to Welkom, Free State .

Benefits

• A competitive annual salary.
• Hybrid work model offering flexibility.
• Contribution to medical aid.
• Opportunities to learn and grow within the logistics sector.
• A stable and supportive work environment.
• Be part of a company that values efficiency and operational excellence.