Administrative Officer - Records & Operations

Vinlec Limited; West Covina (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

ST. VINCENT ELECTRICITY SERVICES LIMITED invites applications for the Administrative Officer role within the Human Resources and Administration Department. The successful candidate will supervise Administrative Assistants and oversee clerical staff, ensuring efficient services and strong records management.

The role requires a Bachelor’s Degree and at least five years in administration or records management, with proficiency in Microsoft Office and EDMS systems.

Qualifications

• A Bachelor’s Degree in Business Administration, Management Studies, Public Administration, Office Administration, Records Management or a related discipline.
• At least five (5) years’ experience in administration, office management, records management or corporate administrative support.

Responsibilities

• Directly supervise Administrative Assistants and clerical staff across the Company.
• Coordinate the EDMS and support effective records management and control.
• Coordinate administrative support for meetings, correspondence, reports and office operations.
• Monitor records management practices, registers, indexing and archiving.
• Prepare administrative and records management reports and recommend improvements.

Skills

Supervisory skills

Communication skills

Record keeping

Office coordination

Education

Bachelor’s Degree in Business Administration

Tools

MS Office

EDMS

Job description

ST. VINCENT ELECTRICITY SERVICES LIMITED invites applications for the Administrative Officer role within the Human Resources and Administration Department. The successful candidate will supervise Administrative Assistants and oversee clerical staff, ensuring efficient services and strong records management.

The role requires a Bachelor’s Degree and at least five years in administration or records management, with proficiency in Microsoft Office and EDMS systems.