Office Administrator

Bergelectric; Kent (WA); On-site; USD 92,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with employer matching

Job summary

Bergelectric is seeking an Office Administrator in Kent, WA to perform a broad range of administrative, technical, and clerical duties for regional staff. Responsibilities include PO/billing tasks, time-keeping, vendor interactions, and coordinating company events, with a focus on independent judgment on non-routine projects.

Ideal candidates will have 5+ years of relevant experience, advanced MS Office skills, and strong organizational and interpersonal abilities.

Qualifications

• Minimum of 5+ years experience as an Office Assistant/Administrator reporting to senior management.
• Advanced Microsoft Office skills and ability to learn firm-specific programs.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and multitasking abilities.
• Knowledge of accounts payable/receivable, credit and payroll; experience supervising staff.
• Exceptional interpersonal skills and a friendly, professional demeanor.

Responsibilities

• Provide daily administrative duties to the Project Management staff including: purchase orders, change orders, financial reports, safety documentation, filing, preliminary notices, lien releases, billing, collections, and project set-up.
• Perform daily and weekly time-keeping duties for the field personnel.
• Assist the operations of corporate Accounts Payable/Receivable, Credit and Collections, Payroll, and the support staff. Ensures that all Company activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.
• Researches, reviews, and audits information and data to determine the best action to resolve problem/situation. Provides guidance and assistance and direction to others in identifying and resolving problems.
• Completes special projects, performing research, analysis, and data collection. Compiles statistics, data, and other supporting documentation and information necessary to complete reports and projects.
• Develops, installs and monitors procedures and controls to ensure a smooth operation and to meet the Company’s goals and objectives. Evaluates the results of overall operations regularly and systematically and reports results to the Regional Manager.
• Obtains and/or maintains city business licenses, licenses for all states including setting up accounts such as unemployment accounts, as needed.
• Manages the Company’s credit cards, and obtaining hotel accommodations for management and field personnel. This includes ordering rental cars for management who travel; monitoring and tracking all credit cards; setting up hotels for management and field personnel on projects.
• Monitors office attendance and time off requests.
• Plans and coordinates Company events such as company picnic, Holiday Party, retirement parties, Foreman dinners, etc.
• Represents the Company at various industry events.

Skills

5+ years experience

Strong organizational skills

Project management

Interpersonal skills

Problem-solving

Supervising staff

Communication

Multitasking

Tools

Microsoft Office Suite

Firm-specific software

Job description

Overview

The Office Administrator will be responsible for performing research, gathering data/information, and preparing reports for use by the one or more of the regional staff. They will be responsible for performing a broad range of administrative, technical, and clerical duties. Duties generally consist of moderately to complex, non-routine projects, which require use of independent judgment and initiative.

Responsibilities

• Provide daily administrative duties to the Project Management staff including: purchase orders, change order, financial reports, safety documentation, filing, preliminary notices, lien releases, billing, collections, and project set-up.
• Perform daily and weekly time-keeping duties for the field personnel.

• Assist the operations of corporate Accounts Payable/Receivable, Credit and Collections, Payroll, and the support staff. Ensures that all Company activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.

• Researches, reviews, and audits information and data to determine the best action to resolve problem/situation. Provides guidance and assistance and direction to others in identifying and resolving problems.

• Completes special projects, performing research, analysis, and data collection. Compiles statistics, data, and other supporting documentation and information necessary to complete reports and projects.

• Develops, installs and monitors procedures and controls to ensure a smooth operation and to meet the Company’s goals and objectives. Evaluates the results of overall operations regularly and systematically and reports results to the Regional Manager.

• Obtains and/or maintains city business licenses, licenses for all states including setting up accounts such as unemployment accounts, as needed.

• Manages the Company’s credit cards, and obtaining hotel accommodations for management and field personnel. This includes ordering rental cars for management who travel; monitoring and tracking all credit cards; setting up hotels for management and field personnel on projects.

• Monitors office attendance and time off requests.

• Plans and coordinates Company events such as company picnic, Holiday Party, retirement parties, Foreman dinners, etc.

• Represents the Company at various industry events.

Qualifications

• Minimum of 5+ years of experience as an Office Assistant/Administrator reporting directly to senior management

• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

• Proficiency in collaboration and delegation of duties

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Knowledge of accounts payable/receivable, credit and collections, and payroll and experience supervising employees

• Exceptional interpersonal skills

• Friendly and professional demeanor

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is largely a sedentary role; however, this role may require the ability to lift files, open filing cabinets and bend or stand to complete other administrative functions.

Working Environment

• This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Salary Range

USD $92,000.00 - USD $95,000.00 /Yr.

Benefits

Bergelectric is proud to offer a comprehensive benefits package, including medical, dental, vision, and a 401k retirement plan with employer matching.

EEO Statement

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Supervisor or their designee.

Bergelectric is a Federal government contractor and subject to the requirements of the Office of Federal Contract Compliance Programs (OFCCP). We have listed the affirmative action laws that we are governed by and their implementing regulations for your easy reference:

• The Vietnam Era Veterans Readjustment Assistant Act of 1974, as amended (41 C.F.R. 60-300)
• Section 503 of the Rehabilitation Act of 1973, as amended (41 C.F.R. 60-741)