HR Administrative Associate — Onboarding & Records

Saint-Vincent-College-; Latrobe (Westmoreland County); On-site; USD 25,000 - 33,000; Part time

Job summary

Saint Vincent College seeks an Administrative Human Resources Associate to provide administrative support within HR and assist with projects. Reporting to the Director of Human Resources, this part-time role handles sensitive information with confidentiality and maintains personnel records.

Key duties include updating databases, preparing HR documents, data entry in benefit systems, scheduling, and onboarding support.

Qualifications

• Experience with HR software or systems, Colleague or Paychex Flex
• Computer literacy, strong excel skills and proficient with Microsoft Forms
• Show professionalism working on highly sensitive information daily
• Excellent organizational skills, with an ability to prioritize important projects
• Strong attention to detail
• Excellent verbal and written communication skills

Responsibilities

• Organize and maintain personnel records
• Update internal databases, policies and procedures
• Prepare HR documents like employment agreements, FMLA, OSHA logs, work related injury reports
• Data entry in benefit systems, Colleague, Paychex Flex
• Greet employees, schedule appointments, handle simple requests for forms and HR related issues
• Assist HR department by scanning relevant documents to payroll and employee files
• Assist with HR projects, onboarding and annual open enrollment
• Maintain a proactive approach with assigned tasks and possess excellent problem-solving skills
• Recognizes HR as a key function of the college and the need for confidentiality in the role

Skills

HR software

Colleague

Paychex Flex

Excel

Microsoft Forms

Organization

Communication

Attention to detail

Education

High School Diploma

Tools

Colleague

Paychex Flex

Job description

Saint Vincent College seeks an Administrative Human Resources Associate to provide administrative support within HR and assist with projects. Reporting to the Director of Human Resources, this part-time role handles sensitive information with confidentiality and maintains personnel records.

Key duties include updating databases, preparing HR documents, data entry in benefit systems, scheduling, and onboarding support.