Administrative Operations & Records Specialist

Virgin-Islands-Water-; United States Virgin Islands; On-site; USD 35,000 - 52,000; Full time

Job summary

Virgin Islands Water Authority is seeking an Administrative Assistant I to support the assigned department with a range of clerical tasks, record keeping, budgeting support, travel scheduling, and preparing routine reports.

The role requires an Associate’s degree or a high school diploma with several years of administrative experience, plus proficiency in Word, Outlook, Excel, Access and PowerPoint. Overtime may be required.

Qualifications

• Associate degree or equivalent with 1–3 years administrative experience.
• High school diploma with 3–5 years administrative experience acceptable.
• Proficient in MS Word, Outlook, Excel, Access, and PowerPoint.
• Ability to maintain confidentiality and handle budgeting/expense tracking.

Responsibilities

• Implements departmental methods to improve workflow and reporting.
• Maintains records, forms control, office layout, and procedures.
• Prepares operating reports: time/attendance, terminations, hires, transfers, budgets.
• Issues policies and responds to correspondences for signatures.
• Assists in budget preparations and advises on policies.
• Coordinates travel, meetings, and appointments for managers.
• Serves as petty cash custodian and handles reimbursements.

Skills

MS Word

MS Outlook

Excel

Access

PowerPoint

Data analysis

Time management

Written communication

Verbal communication

Confidentiality

Education

Associate's degree in business administration

High school diploma + 3-5 years experience

Tools

Navaline

Executime

Job description

Virgin Islands Water Authority is seeking an Administrative Assistant I to support the assigned department with a range of clerical tasks, record keeping, budgeting support, travel scheduling, and preparing routine reports.

The role requires an Associate’s degree or a high school diploma with several years of administrative experience, plus proficiency in Word, Outlook, Excel, Access and PowerPoint. Overtime may be required.