Administrative Officer: Lead Records & Office Operations

VINLEC LIMITED; Last Chance (CO); On-site; USD 16,000 - 24,000; Full time

Job summary

ST. VINCENT ELECTRICITY SERVICES LIMITED in SVG invites applications for an Administrative Officer in the Human Resources and Administration Department, overseeing administrative staff and ensuring efficient service delivery.

The role emphasizes supervising clerical teams, coordinating the EDMS, and maintaining accurate records, reports, and contracts, with a focus on governance and process improvements.

Requirements include a Bachelor’s degree and at least five years of relevant experience.

Qualifications

• A Bachelor's Degree in Business Administration, Management Studies, Public Administration, Office Administration, Records Management or a related discipline.
• At least five (5) years’ experience in administration, office management, records management, document management or corporative administrative support.

Responsibilities

• Directly supervise Administrative Assistants and clerical staff across the Company.
• Provide functional oversight and coordination of clerical personnel across the Company, in consultation with Department Heads.
• Coordinate the Company’s Electronic Document Management System (EDMS) and support effective document control and records management.
• Monitor records management practices, document registers, indexing, retrieval, version control and archiving.
• Coordinate administrative support for meetings, correspondence, reports and general office operations.
• Coordinate staff-house inventory and readiness arrangements.
• Monitor selected administrative service contracts and follow up on service delivery.
• Prepare administrative and records management reports, and recommend improvements to systems and processes.

Skills

Supervisory experience

Coordination skills

Attention to detail

Written & spoken communication

Judgement and discretion

MS Office

Electronic records systems

Education

Bachelor's Degree in Business Administration, Management Studies, Public Administration, Office Administration, Records Management or a related discipline

Tools

Microsoft Office

Electronic records systems

Job description

ST. VINCENT ELECTRICITY SERVICES LIMITED in SVG invites applications for an Administrative Officer in the Human Resources and Administration Department, overseeing administrative staff and ensuring efficient service delivery.

The role emphasizes supervising clerical teams, coordinating the EDMS, and maintaining accurate records, reports, and contracts, with a focus on governance and process improvements.

Requirements include a Bachelor’s degree and at least five years of relevant experience.