Administrative & Office Operations Coordinator

Exagen Inc.; Vista (CA); Vor Ort; USD 36.000 - 41.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

4 weeks PTO

Paid company holidays

Employer-paid life insurance

Optional life insurance

Disability insurance

Zusammenfassung

Exagen Inc. in Vista, CA is seeking an Office Administrator to support daily operations, maintain an organized office, and assist across departments. You will handle clerical tasks, scheduling, mail, and visitor coordination to keep the organization efficient and compliant.

The role requires attention to detail, strong communication, and the ability to multitask. This is a full-time position offering a competitive benefits package and opportunities to contribute to office and lab operations.

Qualifikationen

• High school diploma required.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail and accuracy.
• Strong organizational skills under pressure.
• Excellent verbal and written communication.
• Effective problem-solving abilities.
• Strong reading comprehension.
• Ability to maintain confidentiality.
• Able to work independently and in a team.

Aufgaben

• Help create and maintain a clean and organized office environment.
• Manage breakroom services (water and coffee).
• Provide administrative and clerical support as needed.
• Maintain scheduling and calendars for visitors, vendors, and others.
• Manage incoming and outgoing mail.
• Welcome and direct visitors onsite.
• Create filing systems for regulatory and compliance documentation
• Support EHS in inspecting and maintaining safety equipment.
• Monitor and restock office inventory and order supplies.
• Arrange for regular events/meals for onsite teams and visitors.
• Order new hire supplies.
• Generate PO requests via Trinforms or other platforms as needed.
• Place orders with vendors via phone, email, or websites as needed.
• Multi-task and prioritize duties to meet deadlines.
• Impart a culture of cleanliness and organization to support office and clinical lab operations.

Kenntnisse

MS Office

Attention to detail

Organizational skills

Verbal & written communication

Problem solving

Confidentiality

Teamwork

Independent work

Ausbildung

High school diploma

Jobbeschreibung

Exagen Inc. in Vista, CA is seeking an Office Administrator to support daily operations, maintain an organized office, and assist across departments. You will handle clerical tasks, scheduling, mail, and visitor coordination to keep the organization efficient and compliant.

The role requires attention to detail, strong communication, and the ability to multitask. This is a full-time position offering a competitive benefits package and opportunities to contribute to office and lab operations.