Office Administrator

Exagen-Inc.-; Vista (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Company holidays

Life insurance

Disability insurance

Job summary

Exagen Inc. in Vista, CA is seeking an organized Office Administrator to join our team. You will support daily administrative tasks, maintain calendars, manage mail, and help ensure a clean, efficient office environment.

Key duties include vendor coordination, visitor management, basic EHS support, and helping with regulatory documentation. A high school diploma and strong MS Office skills are required; we offer comprehensive benefits and a collaborative, fast-paced work culture.

Qualifications

• High school diploma required and detail-oriented mindset.
• Proficient MS Office skills with keen document handling.
• Strong organizational and communication abilities.

Responsibilities

• Create and maintain a clean, organized office environment.
• Manage breakroom services and scheduling for visitors and vendors.
• Provide administrative support and maintain calendars.
• Handle incoming/outgoing mail and welcome visitors onsite.
• Assist with regulatory documentation and basic EHS tasks.
• Coordinate with vendors, generate PO requests, and place orders.

Skills

Proficient attention to detail

Strong organizational skills

Excellent verbal and written komunikat

Education

High school diploma

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

About our Company:

Exagen is a patient-focused and discovery-driven life sciences company dedicated to transforming the care continuum for patients suffering from debilitating and chronic autoimmune diseases. Our goal is to enable rheumatologists to improve care for patients through the differential diagnosis, prognosis, and monitoring of complex autoimmune and autoimmune-related diseases, including lupus and rheumatoid arthritis. By leveraging our proprietary Cell-Bound Complement Activation Products, or CB-CAPs, technology, we help get to the real cause of a patient’s symptoms and guide their journey to improved health.

About the Opportunity:

Are you someone who takes pride in their work, loves to stay organized, and has a keen eye for detail? If so, we may have the perfect job opportunity for you as a new office administrator at Exagen. This individual will work closely with, and is expected to communicate effectively with, other staff across all departments. You will help contribute to our organization’s drive to produce quality products for our patients and providers by assisting to implement consistent process and organizational improvement within the office.

Responsibilities

Responsibilities:

Note: Other duties may be assigned.

• Help create and maintain a clean and organized office environment.


• Manage breakroom services (water and coffee)


• Provide administrative and clerical support as needed.


• Maintain scheduling and calendars for visitors, vendors, and others as needed.


• Manage incoming and outgoing mail.


• Welcome and direct visitors onsite.


• Create filing systems to support the organization/management of critical regulatory and compliance documentation


• Support EHS in inspecting and maintaining required safety equipment (e.g., PPE, first aid kits)


• Monitor and restock office inventory and order supplies as needed.


• Arrange for regular events/meals for onsite teams and visitors


• Order new hire supplies


• Generate PO requests via Trinforms or other platforms as needed.


• Place orders directly with vendors via phone, email, or websites as needed.


• Multi-task and prioritize duties to meet deadlines.


• Impart a culture of cleanliness and organization to support our office and clinical lab operations.

Qualifications

Minimum Qualifications:

• High school diploma


• Ability to operate office equipment and excellent computer skills, including a high degree of proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint, etc.).


• Proficient attention to detail and ability to detect errors.


• Strong organizational skills with the ability to work under pressure and with a sense of urgency.


• Excellent verbal and written communication skills.


• Effective problem-solving skills.


• Strong reading comprehension skills.


• Ability to maintain confidentiality.


• Ability to work independently and as a part of a team.

Pay range: $26.00 - $30.00 per hour

Benefits: We offer a competitive benefits package designed to support the health, financial well-being, and work-life balance of our employees, including medical, dental, and vision insurance; Health Care and Dependent Care Flexible Spending Accounts; a 401(k) retirement savings program; 4 weeks paid time off (PTO); paid company holidays; employer-paid life insurance; optional life insurance; and employer-paid short-term and long-term disability insurance.