Executive Office Support Specialist (Onsite)

Qpex Biopharma, Inc; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Qpex Biopharma, Inc in San Diego, California is seeking an experienced Administrative Assistant to support daily operations, office management, and cross‑functional teams. This on‑site role demands initiative, organization, and strong written and verbal communication.

You will coordinate meetings, manage supplies, assist with onboarding and offboarding, prepare documents, and help organize events and executive‑level support.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive problem-solving skills and the ability to work independently.

Responsibilities

• Provide proactive administrative assistance to executives and team members, including coordinating and scheduling meetings or company events.
• Manage day-to-day office operations, including maintaining supplies, organizing workspaces, and coordinating office equipment maintenance.
• Assist in the receiving and distribution of supplies, including pulling and providing packing slips to the accounting department.
• Coordinate and oversee visitors or VIP guests
• Oversee the reception area, welcoming visitors, and directing them to the appropriate personnel.
• Prepare and edit company documents, reports, corporate policies and procedures, and presentations as needed.
• Organize company events, All Hands, meetings, and conferences.
• Coordinate with senior management on projects related to special events, Board meetings, All Hands meetings, corporate events and meetings.

Skills

Organizational skills

Written communication

Verbal communication

Independent work

Education

Undergraduate degree in office administration

Tools

Microsoft Office Suite

SharePoint

Job description

Qpex Biopharma, Inc in San Diego, California is seeking an experienced Administrative Assistant to support daily operations, office management, and cross‑functional teams. This on‑site role demands initiative, organization, and strong written and verbal communication.

You will coordinate meetings, manage supplies, assist with onboarding and offboarding, prepare documents, and help organize events and executive‑level support.