Office Administrator: Organized Ops & Compliance Support

Exagen Inc.; California; On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Exagen Inc. is seeking an Office Administrator to join our team in California. This role supports multiple departments, maintains an organized office, handles scheduling, mail, and visitor coordination, and contributes to regulatory documentation and safety equipment upkeep.

The ideal candidate will have strong MS Office skills, attention to detail, and the ability to work independently or with a team to ensure smooth operations.

Qualifications

• High School diploma required.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Detail-oriented with strong organizational skills.
• Ability to perform under pressure with a sense of urgency.
• Excellent verbal and written communication.
• Effective problem-solving skills.
• Ability to maintain confidentiality.
• Demonstrated ability to work independently and within a team.

Responsibilities

• Create and maintain a clean, organized office environment.
• Manage breakroom services (water and coffee).
• Provide administrative and clerical support as needed.
• Maintain calendars for visitors, vendors, and others.
• Manage incoming and outgoing mail.
• Welcome and direct visitors on site.
• Create filing systems for regulatory and compliance documents.
• Support EHS in inspecting and maintaining safety equipment (PPE, kits).
• Monitor and restock office inventory and order supplies.
• Arrange regular events/meals for onsite teams and visitors.
• Order new hire supplies.
• Generate PO requests via Trinforms or other platforms.
• Place orders with vendors via phone, email, or websites.
• Multi-task and prioritize duties to meet deadlines.
• Foster a culture of cleanliness and organization for office and lab operations.

Skills

MS Office proficiency

Attention to detail

Organizational skills

Verbal and written communication

Problem-solving

Confidentiality

Teamwork / independence

Education

High school diploma

Tools

MS Office Suite

Job description

Exagen Inc. is seeking an Office Administrator to join our team in California. This role supports multiple departments, maintains an organized office, handles scheduling, mail, and visitor coordination, and contributes to regulatory documentation and safety equipment upkeep.

The ideal candidate will have strong MS Office skills, attention to detail, and the ability to work independently or with a team to ensure smooth operations.