Senior Executive Assistant & Ops Coordinator

Exelixis, Inc.; Alameda, Northern (CA, KY); Hybrid; USD 98,000 - 140,000; Full time

Benefits offered by this job

401k plan

Medical, Dental, Vision

Life Insurance

Disability Insurance

Flexible Spending Accounts

Annual Bonus

Stock Purchase Plan

Paid Holidays

Job summary

Exelixis, Inc. in Alameda, CA seeks an experienced Executive Administrative Specialist to provide expert support to senior leaders, manage calendars, arrange travel, and handle confidential correspondence.

You will partner with the Manager of Executive Administration, coordinate conference logistics, prepare reports, and help streamline processes. Strong typing, MS Office, and ability to work in fast-paced environment are essential.

Qualifications

• Bachelor's degree or higher with 3+ years related experience.
• Equivalent combination of education and experience.

Responsibilities

• Provide expert administrative support for executives and team.
• Maintain calendars, schedule appointments and coordinate travel.
• Prepare reimbursement and expense reports; handle confidential correspondence.
• Draft letters and reports; route information and assist with process improvements.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Internet

Job description

Exelixis, Inc. in Alameda, CA seeks an experienced Executive Administrative Specialist to provide expert support to senior leaders, manage calendars, arrange travel, and handle confidential correspondence.

You will partner with the Manager of Executive Administration, coordinate conference logistics, prepare reports, and help streamline processes. Strong typing, MS Office, and ability to work in fast-paced environment are essential.