Administrative & Office Manager - Organized Pro

Atrium; Parsippany-Troy Hills (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off and holidays

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Overtime and bonuses possible

Job summary

Atrium is seeking an Administrative Assistant/Office Manager based in Parsippany, NJ. The role provides comprehensive administrative and operational support to ensure smooth daily office activities, including calendar management, communications, and vendor coordination.

The candidate will maintain efficient office systems, support internal teams and external partners, and ensure a professional work environment. Legal authorization to work in the United States is required.

Qualifications

• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage confidential information with discretion.
• Experience supporting multiple stakeholders in a fast-paced environment.

Responsibilities

• Calendar Management: Schedule meetings and appointments, coordinating calendars and resolving scheduling conflicts.
• Communication: Handle incoming calls and emails, serving as a professional point of contact for clients and staff.
• Office Management: Oversee daily office operations, maintain supplies, and coordinate with vendors to ensure efficiency.
• Facilities Coordination: Manage maintenance requests and service providers to maintain a safe and functional workspace.
• Data Entry & Recordkeeping: Maintain accurate records and databases, organizing both electronic and physical files.
• Document Preparation: Create correspondence, reports, spreadsheets, and presentations as needed.
• Meeting Coordination: Schedule and prepare materials for meetings, ensuring spaces are organized and equipped.
• Customer Service: Provide courteous support to clients, vendors, and visitors, addressing inquiries promptly.
• Administrative Support: Assist management and team members with special projects and general operational needs.

Skills

Organizational skills

Communication skills

MS Office proficiency

Confidential information handling

Stakeholder support

Education

Business administration coursework/certification

Job description

Atrium is seeking an Administrative Assistant/Office Manager based in Parsippany, NJ. The role provides comprehensive administrative and operational support to ensure smooth daily office activities, including calendar management, communications, and vendor coordination.

The candidate will maintain efficient office systems, support internal teams and external partners, and ensure a professional work environment. Legal authorization to work in the United States is required.