Executive Assistant

Atrium; Lawrence Township (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical benefits (ACA eligibility, if/

Dental benefits

Vision benefits

Paid holidays

401(k) plan

Life insurance

Disability coverage

Employee assistance program

Overtime/bonuses/commissions or other

Paid time off

Job summary

Atrium is seeking an Executive Assistant based in Lawrence Township, NJ. The role provides high-level administrative and client support to leadership, managing schedules, communications, and travel arrangements in a fast-paced environment.

The position requires professionalism, discretion, and the ability to balance multiple priorities. Must be legally authorized to work in the United States.

Qualifications

• Proven experience in administrative support or executive assistance.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to manage multiple priorities.
• High attention to detail in documentation and records.
• Professional demeanor handling confidential information.
• Proficiency with Microsoft Office.

Responsibilities

• Prepare correspondence, presentations, reports, and meeting materials with accuracy and professionalism.
• Process and track expense reports and maintain organized records.
• Screen, route, and respond to communications with discretion and efficiency.
• Provide client and member support via phone and email, ensuring timely resolution.
• Collaborate with internal teams to address client issues and provide updates.
• Manage executive calendars, schedule meetings, and coordinate travel for leadership.
• Provide evening client support from 6–7 p.m., Sunday through Thursday.

Skills

Administrative support

Excellent communication

Organization

Discretion with confidential info

Microsoft Office proficiency

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft Office

Job description

Atrium is seeking on behalf of our client an Executive Assistant based in Lawrence Township, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Executive Assistant

Location: Lawrence Township, NJ

Employment Type: Full-time

Compensation: 50–55k

Position Overview

The Executive Assistant will provide high-level administrative and client support to organizational leadership and members. This role ensures smooth daily operations by managing schedules, communications, and client interactions. The position requires professionalism, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Prepare correspondence, presentations, reports, and meeting materials with accuracy and professionalism.
• Process and track expense reports, approvals, and maintain organized records.
• Screen, route, and respond to incoming communications with discretion and efficiency.
• Provide client and member support by responding to inquiries via phone and email, ensuring timely resolution.
• Collaborate with internal teams to address client issues and provide updates.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements for leadership.
• Provide evening client support from 6–7 p.m., Sunday through Thursday.

Required Experience/Skills

• Proven experience in administrative support, executive assistance, or client service.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to manage multiple priorities.
• High attention to detail in documentation, expense processing, and recordkeeping.
• Professional demeanor and ability to handle confidential information.
• Proficiency with Microsoft Office

Preferred Experience/Skills

• Experience in manufacturing, wholesale or distribution.
• Demonstrated ability to manage both planned and reactive tasks effectively.Strong problem-solving and follow-up skills.
• Familiarity with CRM or client management systems.
• Ability to travel locally between office and warehouse locations as needed.

Education Requirements

• High school diploma required.
• Associate or bachelor’s degree preferred.

• If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered.
• Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable.
• Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO