Administrative Assistant Office Manager

Atrium; Parsippany-Troy Hills (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off and holidays

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Overtime and bonuses possible

Job summary

Atrium is seeking an Administrative Assistant/Office Manager based in Parsippany, NJ. The role provides comprehensive administrative and operational support to ensure smooth daily office activities, including calendar management, communications, and vendor coordination.

The candidate will maintain efficient office systems, support internal teams and external partners, and ensure a professional work environment. Legal authorization to work in the United States is required.

Qualifications

• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage confidential information with discretion.
• Experience supporting multiple stakeholders in a fast-paced environment.

Responsibilities

• Calendar Management: Schedule meetings and appointments, coordinating calendars and resolving scheduling conflicts.
• Communication: Handle incoming calls and emails, serving as a professional point of contact for clients and staff.
• Office Management: Oversee daily office operations, maintain supplies, and coordinate with vendors to ensure efficiency.
• Facilities Coordination: Manage maintenance requests and service providers to maintain a safe and functional workspace.
• Data Entry & Recordkeeping: Maintain accurate records and databases, organizing both electronic and physical files.
• Document Preparation: Create correspondence, reports, spreadsheets, and presentations as needed.
• Meeting Coordination: Schedule and prepare materials for meetings, ensuring spaces are organized and equipped.
• Customer Service: Provide courteous support to clients, vendors, and visitors, addressing inquiries promptly.
• Administrative Support: Assist management and team members with special projects and general operational needs.

Skills

Organizational skills

Communication skills

MS Office proficiency

Confidential information handling

Stakeholder support

Education

Business administration coursework/certification

Job description

Atrium is seeking on behalf of our client an Administrative Assistant/Office Manager based in Parsippany, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant/Office Manager

Location: Parsippany, NJ

Employment Type: Full-time

Compensation: $60,000–$70,000

Position Overview

The Administrative Assistant/Office Manager will provide comprehensive administrative and operational support to ensure the smooth functioning of daily office activities. This role involves managing schedules, coordinating communication, and maintaining efficient office systems. The position collaborates closely with internal teams and external partners to support organizational goals and maintain a professional work environment.

Must be legally authorized to work in the United States.

Responsibilities

• Calendar Management: Schedule meetings and appointments, coordinating calendars and resolving scheduling conflicts.
• Communication: Handle incoming calls and emails, serving as a professional point of contact for clients and staff.
• Office Management: Oversee daily office operations, maintain supplies, and coordinate with vendors to ensure efficiency.
• Facilities Coordination: Manage maintenance requests and service providers to maintain a safe and functional workspace.
• Data Entry & Recordkeeping: Maintain accurate records and databases, organizing both electronic and physical files.
• Document Preparation: Create correspondence, reports, spreadsheets, and presentations as needed.
• Meeting Coordination: Schedule and prepare materials for meetings, ensuring spaces are organized and equipped.
• Customer Service: Provide courteous support to clients, vendors, and visitors, addressing inquiries promptly.
• Administrative Support: Assist management and team members with special projects and general operational needs.

Required Experience/Skills

• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage confidential information with discretion.
• Experience supporting multiple stakeholders in a fast-paced environment.

Preferred Experience/Skills

• Prior experience in office management or executive administrative support.
• Familiarity with scheduling tools and project management software.
• Strong problem-solving and time management skills.
• Customer service orientation and professional demeanor.
• Experience coordinating vendors and managing office budgets.

Education Requirements

• Coursework or certification in business administration or office management preferred.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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