Elite Administrative Assistant for Finance Team

Atrium Staffing LLC; New York (NY); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing LLC is seeking an Administrative Assistant for a well-established financial services client in New York. The role focuses on calendar management, document preparation, travel logistics, expense reporting, and general office operations in a fast-paced, professional environment.

The ideal candidate is highly organized, discreet, with strong communication and proficiency in Microsoft Office. You will support multiple team members, handle confidential information, coordinate

Qualifications

• Previous experience in Administrative Assistant or similar role.
• Strong Microsoft Office skills with ability to manage calendars and meetings.
• Excellent written and verbal communication and professional demeanor.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to team members and senior professionals.
• Manage calendars, schedule appointments, and coordinate meetings.
• Coordinate conference calls, video meetings, and room reservations.
• Assist with travel arrangements and related logistics.
• Prepare, edit, format, and proofread documents and presentations.
• Assist with expense reports, invoice processing, and reimbursements.
• Maintain organized electronic and physical filing systems.
• Handle calls, emails, and general inquiries professionally.
• Coordinate meeting logistics, including catering and materials.
• Support data entry, database updates, and internal records.
• Track deadlines and follow-ups; liaise with internal departments and vendors.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Calendar management

Communication skills

Organizational skills

Data entry

Discretion

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Concur

Salesforce

Job description

Atrium Staffing LLC is seeking an Administrative Assistant for a well-established financial services client in New York. The role focuses on calendar management, document preparation, travel logistics, expense reporting, and general office operations in a fast-paced, professional environment.

The ideal candidate is highly organized, discreet, with strong communication and proficiency in Microsoft Office. You will support multiple team members, handle confidential information, coordinate