Office & Administrative Operations Manager

ARCH; Emerson (NJ); On-site; USD 42,000 - 55,000; Full time

Job summary

ARCH Global Precision in Emerson, NJ seeks an organized office administrator to manage accounts payable, front office operations, HR support, onboarding, and records maintenance. You will handle vendor payments, invoicing, and communications, while coordinating meetings and training schedules.

The role requires high school diploma and prior office experience, with proficiency in Microsoft Office and Excel. A professional, detail-oriented attitude and the ability to multi-task in a dynamic

Qualifications

• Prior office/administration experience.
• High School Diploma.
• Ability to read and interpret documents; write routine reports.

Responsibilities

• Manages day-to-day accounts payable activities and maintains accurate records.
• Enters AP invoices with sorting, coding, reviewing and matching to docs.
• Processes vendor payments by check, ACH, and wire transfer per procedures.
• Handles employee credit card statements and expense documentation and follow-ups.
• Responds to vendor payment inquiries and resolves discrepancies.
• Maintains office and coffee supply inventories and reorders as needed.
• Keeps front office and reception area clean and professional.
• Provides administrative support to HR Generalist and assists with HR activities.
• Assists with recruiting and onboarding: scheduling, prep, new-hire coordination, record collection.
• Maintains training records and coordinates training schedules.
• Coordinates meetings, events, and communications; handles logistics and supplies.
• Assists Purchasing with PO updates and follow-up.
• Maintains filing systems and company data; handles mail distribution.
• Answers calls and routes to appropriate contacts.
• Greets visitors and follows visitor procedures.

Skills

Microsoft Office

Excel

Organization

Communication

Education

High School Diploma

Tools

Windows OS

Job description

ARCH Global Precision in Emerson, NJ seeks an organized office administrator to manage accounts payable, front office operations, HR support, onboarding, and records maintenance. You will handle vendor payments, invoicing, and communications, while coordinating meetings and training schedules.

The role requires high school diploma and prior office experience, with proficiency in Microsoft Office and Excel. A professional, detail-oriented attitude and the ability to multi-task in a dynamic