Administrative & Office Operations Coordinator

Sice Inc; Austin (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Two weeks of paid time off

11–12 company holidays

Training and Growth Opportunities

Employee health coverage

Vision coverage

Critical Illness coverage

Accidental Injury coverage

Hospital Care Indemnity coverage

Short Term Disability Insurance

Life and AD&D Insurance

Job summary

SICE, Inc. in Austin, TX is seeking an Administrative Assistant to support day-to-day clerical operations, handle filing, correspondence, phone calls, and maintain organized records.

The ideal candidate has a high school diploma, 1–3 years of administrative experience, strong communication and interpersonal skills, and a willingness to work with vendors. The company provides PTO, holidays, health coverage and training.

Qualifications

• 1–3 years of administrative experience.
• Strong communication and interpersonal skills.
• Experience with Construction or Roadway firms is a plus.

Responsibilities

• Maintain accounts payable current balances.
• Verify and enter purchase orders and invoices.
• Verify job cost allocations.
• Communicate with vendors to update balances and paperwork.
• Assist month-end close, GL, and P&L reports.
• Cover reception and greet visitors.
• Handle general office maintenance and supplies.
• Submit and reconcile expense reports.
• Draft and review outgoing correspondence.
• Prepare project submittals and related documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Arrange travel for senior staff.

Skills

Administrative experience

Strong communication

Interpersonal skills

Education

High school diploma or GED

Job description

SICE, Inc. in Austin, TX is seeking an Administrative Assistant to support day-to-day clerical operations, handle filing, correspondence, phone calls, and maintain organized records.

The ideal candidate has a high school diploma, 1–3 years of administrative experience, strong communication and interpersonal skills, and a willingness to work with vendors. The company provides PTO, holidays, health coverage and training.